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Improving Time Management Skills, II


12 years ago 0 619 logo logo logo logo logo logo logo logo logo logo 0
The big challenge for me is with urgent and important tasks. In the past I tried to figure out "the ideal method to deal with this" and read several time management tips but in the end I got very confused. At the present moment I am using the following method to deal with urgent and important tasks:
 
1. I have a task to do
2. If the task takes less than 5 minutes to complete I do it immediately independently if it is urgently or important
3. If the task takes more than 5 minutes to complete and it is an important task I write it in my diary and complete it as soon as I can. If the task is unimportant I do not waste any energy to write it on my diary and I only do it when I have some time available and remember it.
4. Now for the urgency. I only rate a task as urgent in exceptional cases and here it is necessary to have good sense. For example: if one person asks me for the first time to do a task urgently and if I had the time I could help her. But if this same person asks me to do a task urgently for the second time I will polite say no, that I am not available do it at this time.
12 years ago 0 1853 logo logo logo logo logo logo logo logo logo logo 0
Members,

In the past week, we’ve been talking about stress management. A great preventative strategy for stress is to buff up on your time management skills. Here are a few tips:

°Learn to delegate: You are a busy person, you can’t take care of every detail. Look at the people around you. Who could help share the load?

°Prepare: Take some time at the end of the day to plan your next working day. This will help keep the office at the office and when you go to bed, you won’t toss & turn worrying about your next working day.

°Take your breaks: You are much more effective if you mind & body has small periods of rest in between draining tasks.

°Judge well: Learn to judge the difference between urgent & important tasks. Often times we are interrupted by people or projects which seem urgent but in actual fact could be prioritized to a later time or the next working day.

We now invite our members to share their time management tips & tricks! Do you find it difficult to prioritize?


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